Effective August 16, 2023
The information we collect is primarily used to provide the Services, to process and complete any transactions, to respond to inquiries, to personalize and improve the Services, to monitor and analyze usage and trends of the Services, to provide you with related, relevant information, and for any other purpose for which the information was collected. In connection with certain aspects of the Services, we may request, collect and/or display some information about you. We collect the following types of information from our users.
When you create an Account, we will collect personal information from you, such as your name and email address. If you create an Account using your login from another account, such as Okta or another single sign-on service, we will access and collect the personal information about you that the account provides (which is based on your privacy settings), so that you can create your Account with us. We use your contact information to send you login information and other information about our Services. You may unsubscribe from receiving certain types of these messages through your Account settings, although GoLinks reserves the right to contact you when we believe it is necessary, such as for administrative, support and/or account management purposes.
Your image associated with your account is automatically generated from Gravatar with the email used to create your account. You can change your image associated with your account by changing your linked image at gravatar.com. If you do not associate an image with your email a unique icon will be generated and used by default.
Note regarding children: We do not knowingly collect personal information from children. If we learn that we have collected personal information of a child under 13, we will take steps to delete such information from our files as soon as possible.
One feature of the Services is the ability to create shortened uniform resource locators (URLs) of websites ("GoLinks Links"). GoLinks collects and stores both the original URL and the shortened URL and we will associate that information with your Account. GoLinks also collects and stores the time and date on which you shortened the original URL and when you share the GoLinks Link, information on the channels through which the GoLinks Link was shared. Any user with an account in your organization can access GoLinks Links created within the same organization.
GoLinks collects information about accesses (such as clicks) of every GoLinks Link created through the Services. This information includes, but is not limited to: (i) the IP address and physical location of the devices accessing the GoLinks Link; (ii) the referring websites or services; and (iii) the time and date of each access; These metrics and analytics are used by GoLinks to improve the websites and services by, for example, providing value-added features.
Some features of the Services allow you to provide content to the Services, such as written descriptions of URLs, comments, and images.
Some features of the Services allow you to share your content and GoLinks Links through your accounts with other companies such as Facebook and Twitter. If you choose to connect GoLinks to such Third Party Services, we may collect information related to your use of those Third Party Services, such as authentication tokens that allow us to connect to your Third Party Service accounts or the contact information of your friends (if you choose to connect your friends, followers, or contacts from your account) so that you can contact these people when you use the Services. We may also collect information about how you are using the Services to interact with those connected Third Party Services. Note that Third Party Services may have the ability to restrict the information that is provided to us based on your privacy settings of that account.
GoLinks has further committed to refer unresolved privacy complaints under the Privacy Shield Principles, to the BBB EU PRIVACY SHIELD, a non-profit alternative dispute resolution provider located in the United States and operated by the Council of Better Business Bureaus. If you do not receive timely acknowledgment of your complaint, or if your complaint is not satisfactorily addressed, please visit https://www.bbb.org/EU-privacy-shield/file-a-complaint for more information and to file a complaint.
Under certain limited conditions, if your complaint is not resolved through these channels, it may be possible for individuals to invoke binding arbitration before the Privacy Shield Panel to be created by the U.S. Department of Commerce and the European Commission.
You have a right to access personal information we hold about you. Whenever you use GoLinks Services, we strive to make sure that the Personal Information is correct. If that information is wrong, we give you ways to update it quickly or to delete it – unless we have to keep that information for legitimate business or legal purposes. When updating your Personal Information, we may ask you to verify your identity before making any changes. We may reject requests that are unreasonably repetitive, require disproportionate technical effort (for example, developing a new system or fundamentally changing an existing practice), risk the privacy of others, or would be extremely impractical (for instance, requests concerning information residing on backup systems). Where we can provide information access and correction, we will do so for free, except where it would require a disproportionate effort. Because we protect information from accidental or malicious destruction, even after information is deleted from the GoLinks Services, it may not be immediately deleted from GoLinks servers.
To request removal of your Personal Information from our Site, Services, blog or social media, contact us at firstname.lastname@example.org. In some cases, we may not be able to remove your Personal Information, in which case we will let you know if we are unable to do so and why.
The Services are designed to help you share information with other users in your organization. As a result, the information generated through the Services is only shared with users in your organization. Information shared to third party services such as Inspectlet and Google Analytics is not shared outside to third parties, and is only shared to help improve the experience of the Services.
Much of your activity on and through the Services is private by default, and is only public within your organization. This includes, but is not limited to:
Registered users may have some of this information associated with their Accounts. Unregistered users will not have access to any information within any organization.
Registered users, cannot elect to make non-public information public.
Please also remember that if you choose to provide information about you using certain features of the Services, then that information is governed by the privacy settings of those particular features.
While we collect and store IP address information, that information is not shared publicly. We do at times, however, share IP address information with Google Analytics and Inspectlet for tracking purposes.
When creating a GoLinks Link, you can share that GoLinks Link through Third Party Services. Any information that you elect to distribute through Third Party Services is provided to them and may then become accessible to users of those services. GoLinks Link URLs cannot be accessed without an authenticated user account, however the name of the GoLinks Link may be public if shared through a third party service. We recommend that you review the terms of services and privacy policies of such Third Party Services that you access through the Services, since GoLinks does not control and is not responsible for the privacy practices of these Third Party Services.
User profile information including your username, Gravatar image, email, job title, and other information you enter may be displayed to other users within the same organization to facilitate user interaction within the Services.
We may employ and contract with people and other entities to perform certain tasks on our behalf and under our direction (our "Service Providers"). We may need to share information about you with our Service Providers in order to provide products or services to you. Unless we tell you differently, our Service Providers do not have any right to use the information we share with them beyond what is necessary to assist us.
We may transfer and/or provide information about our users in connection with an acquisition, sale of company assets, or other situation where user information would be transferred as one of our business assets. In such a case, the acquirer of GoLinks may continue to use your information as set forth in this policy.
GoLinks also reserves the right to access, read, preserve, and disclose any information as it reasonably believes is necessary to (i) satisfy any applicable law, regulation, legal process or governmental request, (ii) enforce these Terms of Service, including investigation of potential violations hereof, (iii) detect, prevent, or otherwise address fraud, security or technical issues, (iv) respond to user support requests, or (v) protect the rights, property or safety of GoLinks, its users and the public. This includes exchanging information with other companies and organizations for fraud protection and spam/malware prevention.
We will share information about you when you instruct us to do so, such as when you share GoLinks Links or content with others through the Services or if we notify you that the information you provide will be shared in a particular manner and you provide such information (like sharing/posting it with a Third Party Service).
Your Account information is protected by your email access for your privacy and security. No passwords are necessary for creating an account or accessing your account. By not storing passwords, GoLinks guarantees that passwords cannot be stolen by malicious users. You can prevent unauthorized access to your account by limiting access to your computer and browser by signing off after you have finished accessing your account.
GoLinks endeavors to protect the information it collects about its users using industry-standard security processes and controls, however, despite these efforts, no security measure is perfect or impenetrable and GoLinks does not guarantee or warrant that such measures will prevent unauthorized access to the information about you that is stored by GoLinks. In the event we experience a breach of security, we will promptly notify you if your personal information has been compromised, in accordance with applicable law.
You need to create an account with your organization's email to create GoLinks Links otherwise you cannot use any of the features of the Services. By having an account that is associated with your organization, your information is only shared to your organization thereby limiting the information to the public.
If you are a registered user, you can access information associated with your account by logging into the site. This information includes a history of the URLs you have shortened, and access to the metrics pages for those URLs. You can deactivate your account at any time by sending a request to email@example.com. If you deactivate your account, you will no longer be able to access or use the Services.
Please note that in the interest of ensuring that existing GoLinks Links continue to function for all of the users in your organization, the GoLinks Links that you have created and shared cannot be deleted or disabled (even if your Account is deactivated), and any shortening and sharing activity that has already occurred on your Account also cannot be deleted. If you have concerns about any unauthorized usage of your Account, please contact us at firstname.lastname@example.org and we will disable future shortening activity on your Account.
GoLinks will only retain your personal data for as long as necessary to fulfill the purposes we collected it for, including to satisfy any legal, accounting, or reporting requirements. The time for which we store your personal data may depend on the type of data we hold or your account subscription tier. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes for which we process your personal data, and whether we can achieve those purposes through other means, and the applicable legal requirements. For more information about our data retention policies, please contact us at email@example.com.
If you have any questions or concerns regarding privacy using the Services, please send us a detailed message to: firstname.lastname@example.org. We will make every effort to resolve your concerns.